United States of America: Program Assistant

Macfadden, now part of PAE, is seeking a Program Assistants to provide administrative and programmatic support within USAID’s Bureau for Democracy, Conflict, and Humanitarian Assistance, specifically to support the Office of Civilian-Military Cooperation. PAs provide administrative and operational support to facilitate their program-management efforts. Day-to-day work assignments and oversight are provided by department manager(s), with formal supervisory and evaluation functions performed by a Macfadden contract supervisor.

An active U.S. secret security clearance or above is required to qualify for this position.

PA duties include but are not limited to:

• Conducting the initial processing of incoming correspondence by
  • Reviewing submissions for action elements;
  • Performing initial data entry into tracking system;
  • Conduct research as needed; and
  • Assisting with response preparation;
• Organizing and maintaining grant documentation, including grantee reports and correspondence;
• Assisting the Regional Team in consistently monitoring data quality control;
• Tracking taskers, evaluations, and reporting;
• Assisting with award quality control and following up on corrections as needed;
• Reviewing and preparing documentation in support of the Officer Director;
• Monitoring, tracking, and processing programmatic actions;
• Maintaining activity calendars and team schedules;
• Organizing regular team meetings or calls, sending out reminders, and/or developing agendas;
• Attending meetings and public events on behalf of the team in a note-taking or administrative support capacity; and
• Fulfilling additional administrative functions, as assigned.

Education, Experience, and Skills Requirements:

• BA/BS completion
• 1–4 plus years of professional/office experience, including internships

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Qualified PGA candidates should:

• Possess excellent judgment and reliability,
• Have strong attention to detail,
• Possess excellent oral and written communication skills,
• Be able to work under deadlines in a fast-paced and collaborative environment,
• Be flexible and adaptable to changing circumstances, and
• Be willing to go the extra mile.

Required Skills: Must have excellent writing, editing, and communication skills. Must be able to meet deadlines and multitask, have strong attention to detail, and work well with others in a fast-paced and demanding environment.

PAE is proud to be an Equal Opportunity Employer. Our hiring practices provide equal opportunity for employment without regard to race, religion, color, sex, gender, national origin, age, United States military veteran’s status, ancestry, sexual orientation, marital status, family structure, medical condition including genetic characteristics or information, veteran status, or mental or physical disability so long as the essential functions of the job can be performed with or without reasonable accommodation, or any other protected category under federal, state, or local law.

Program Assistant