United States of America: Contract Specialist

Macfadden is an employee-owned, international professional services corporation that applies integrated information technology solutions and program/project management expertise to help solve critical issues impacting the health, safety and security of the world around us. Since 1986, federal agencies have relied on Macfadden for critical support in the areas of international disaster response, development and humanitarian assistance, information technology solutions, financial management systems support and knowledge management and communications.

Today, Macfadden provides innovative solutions that enable our customers to protect America's food supply more efficiently and bring medical breakthroughs to market sooner; rapidly respond to complex international disaster relief efforts; develop and maintain critical government IT financial systems and safeguard key government information systems. We support our customer's mission to help emerging democracies in Eastern Europe and Eurasia develop their economic infrastructures; help meet compliance requirements and improve transparency through effective records and information management programs; and help preserve many of our nation's most treasured historical documents through our data capture and digital conversion services.

With more than 200 employees, Macfadden is headquartered in Silver Spring, MD with multiple client site operations in the greater Washington, DC region and Tidewater, VA area.

Position Summary:

Macfadden is seeking a PSC Contract Specialist to support USAID’s Office of Transition Initiatives (USAID/OTI) in Washington, DC. The PSC Contract Specialist provides support to USAID offices in the contracting of political transition and stabilization response personnel worldwide. This position plays a pivotal role supporting USAID offices in fast-paced, dynamic environments and is critical to the successful implementation of USAID/OTI’s programs and fulfillment of USAID/OTI’s mandate. As part of the human resources team, the PSC Contract Specialists are responsible for the preparation and support of actions and documents necessary to execute personal services contracts (PSC), a flexible staffing mechanism used by USAID/OTI to implement its rapid response strategy.

Key Responsibilities:

• Coordinates assigned PSC Contract actions in advance of the start date/anniversary date:
  • Responsible for the producing and drafting of all contract documents including budgets and memos necessary to execute contracts and contract modifications for assigned actions
  • Ensures that all contract and contract documents are error-free and accurate
  • Ensures performance evaluations are completed on time
  • Monitors upcoming PSC actions and deadlines, and ensures all assigned contracts/tasks are completed in a timely manner
  • Responsible for producing and routing all contract actions through USAID’s Global Acquisition & Assistance System (GLAAS) database to the Contracting Officer
  • Serves as the primary POC for DCHA, OAA, and the PSC on all aspects and execution of contract and contract modifications for assigned actions
• Liaises with DCHA offices and with the OAA Contracting Officers;
• Responds to DCHA and OAA inquiries on PSC contract status, progress and issues;
• Provides ad hoc and regular reports to OAA and/or DCHA and ensures that reports are accurate, complete and timely;
• Maintains electronic and hard copy files and systems in compliance with USG, Agency, and office standards;
• Ensures assigned PSC contracts are in compliance with USAID, USG and DCHA regulations, laws, standards, procedures;
• Attends relevant DCHA office meetings and discussions;
• Proposes ways in which PSC contracts can be improved and/or processes can be streamlined;
• Other duties as assigned

​**Education:** Bachelor’s degree in government contracting and acquisition, business, international affairs, or other related discipline (equivalent work experience may be considered).

Experience:

• Bachelor’s degree with 2 years of relevantwork experience; or
• Less than BS/BA with 5 years of relevant experience
• MS/MA/MB with 3 years of relevant experience
• JD/ABD with 2.5 years of relevant experience
• Ph.D. with 2 years of relevant experience

Skills: Qualified candidates must be reliable, highly organized, and motivated. Candidates must be flexible and adaptable to changing circumstances and have the ability to meet deadlines in a fast-paced environment while maintaining a high degree of attention to detail. Candidates must have the ability to work successfully in a team-oriented environment as well as independently. The candidate should have experience with basic Human Resources personnel intake processes with a customer service outlook and approach.

U.S. Citizenship is required; selected candidate must be able to qualify for a government sponsored security clearance.

Physical Requirements

While performing the duties of this job, the employee is regularly required to talk, hear, and use hands to finger, handle or feel objects, tools, or controls. The employee is occasionally required to reach with hands and arms. Specific vision abilities required by this job include close vision. The employee must occasionally lift or move up to 25 pounds.

This position description reflects Macfadden’s assignment of essential functions; nothing in this job description restricts the Company’s latitude to assign or reassign duties and responsibilities to this job at any time.

Macfadden provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Macfadden complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. Macfadden expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of Macfadden’s employees to perform their job duties may result in discipline up to and including discharge. This policy covers conduct occurring at Macfadden’s offices, client sites, other locations where Macfadden is providing services, and to all work-related activities.

https://chp.tbe.taleo.net/chp03/ats/careers/requisition.jsp?org=MCFA&cws=1&rid=1178