United States of America: PSC Coordinator

Macfadden is an employee-owned, international professional services corporation that applies integrated information technology solutions and program/project management expertise to help solve critical issues impacting the health, safety and security of the world around us. Since 1986, federal agencies have relied on Macfadden for critical support in the areas of international disaster response, development and humanitarian assistance, information technology solutions, financial management systems support and knowledge management and communications.

Today, Macfadden provides innovative solutions that enable our customers to protect America's food supply more efficiently and bring medical breakthroughs to market sooner; rapidly respond to complex international disaster relief efforts; develop and maintain critical government IT financial systems and safeguard key government information systems. We support our customer's mission to help emerging democracies in Eastern Europe and Eurasia develop their economic infrastructures; help meet compliance requirements and improve transparency through effective records and information management programs; and help preserve many of our nation's most treasured historical documents through our data capture and digital conversion services.

With more than 200 employees, Macfadden is headquartered in Silver Spring, MD with multiple client site operations in the greater Washington, DC region and Tidewater, VA area.

Position Summary

Key Internal Interfaces: PSC Contracts, Recruitment Team, OFDA Acquisition & Assistance (ACQ) Team and Overseas Administration Team (OAT)
Key External Interfaces: All OFDA Staff, USAID Office of Acquisition and Assistance and USAID Chief Financial Office

Macfadden is seeking a Personal Services Contracts (PSC) Coordinator supporting the United States Agency for International Development (USAID) Office of U.S. Foreign Disaster Assistance (OFDA). The PSC Coordinator will be providing support to the PSC Contracts Team. The USAID/OFDA PSC ContractsTeam provides support in the negotiation, award, and administration of US Personal Services Contractors (USPSCs) in accordance with Federal and Agency acquisition and assistance rules, regulations, policies and procedures to effectively maintain OFDA’s long term workforces and surge capacities. The PSC Coordinator reports directly to the PSC Contract’s Team Lead, and assists with many tasks across the team (see specific job duties, below).

Key Accountabilities

1. Provide support to PSC Contracts Team.
2. Negotiate PSC salaries in accordance with USAID regulations.
3. Assist new PSCs with onboarding requirements.
4. Distribute copies of the fully executed contract documents.
5. Develop and maintain relationships within the client organization.
6. Communicate with senior clients, OFDA staff, and PSC candidates.
7. Proofread documents.
8. Maintain databases and lists.
9. Produce materials for meetings (e.g. make binders).
10. Prepare ad hoc reports as needed.
11. Other duties as assigned.

Essential Functions

• Develop and maintain relationships within the client organization
• Communicate with senior clients, OFDA staff, and USPSC candidates
• Proofread documents
• Maintain databases and lists
• Produce materials for meetings (e.g. make binders)
• Other duties as assigned

Education/Experience:

• Bachelor’s degree or equivalent with 1 year of professional experience, including internships.
• 1-3 years or more of work experience with civilian agencies, military, industry, or non-governmental
  organizations. Internships count towards experience.
• Humanitarian experience (in the field or research)
• Environments where work was both fast-paced and the demands on quality were extremely high

Skills:

• Excellent communication skills (written and oral) in English
• Superior computer skills
• High skill with Microsoft Office 2010 Office Suite in a network environment.
• Ability to learn new software and databases quickly.
• Highly organized and efficient
• Produces high-quality work
• Able to maintain focus in a fast-paced environment, maintaining a calm, friendly, and helpful, and mature attitude while under pressure
• Can multitask, balancing priorities and communicating with clients
• Friendly and customer-service oriented. Builds strong relationships
• Self-motivated – finds ways to be proactively helpful even when not asked
• Strong at solving problems
• Eager to grow and learn
• Other duties as required

U.S. Citizenship is required; selected candidate must be able to qualify for a government sponsored security clearance.

Physical Requirements

While performing the duties of this job, the employee is regularly required to talk, hear, and use hands to finger, handle or feel objects, tools, or controls. The employee is occasionally required to reach with hands and arms. Specific vision abilities required by this job include close vision. The employee must occasionally lift or move up to 25 pounds.

This position description reflects Macfadden’s assignment of essential functions; nothing in this job description restricts the Company’s latitude to assign or reassign duties and responsibilities to this job at any time.

Macfadden provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Macfadden complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. Macfadden expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of Macfadden’s employees to perform their job duties may result in discipline up to and including discharge. This policy covers conduct occurring at Macfadden’s offices, client sites, other locations where Macfadden is providing services, and to all work-related activities.

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