United States of America: Travel Administrative Assistant

Macfadden is an employee-owned, international professional services corporation that applies integrated information technology solutions and program/project management expertise to help solve critical issues impacting the health, safety and security of the world around us. Since 1986, federal agencies have relied on Macfadden for critical support in the areas of international disaster response, development and humanitarian assistance, information technology solutions, financial management systems support and knowledge management and communications.

Today, Macfadden provides innovative solutions that enable our customers to protect America's food supply more efficiently and bring medical breakthroughs to market sooner; rapidly respond to complex international disaster relief efforts; develop and maintain critical government IT financial systems and safeguard key government information systems. We support our customer's mission to help emerging democracies in Eastern Europe and Eurasia develop their economic infrastructures; help meet compliance requirements and improve transparency through effective records and information management programs; and help preserve many of our nation's most treasured historical documents through our data capture and digital conversion services.

With more than 200 employees, Macfadden is headquartered in Silver Spring, MD with multiple client site operations in the greater Washington, DC region and Tidewater, VA area.

Position Summary:

Key Internal Interfaces: OFDA Travel Team, OFDA PSCs, Macfadden PMU
Key External Interfaces: USAID Travel Office

Macfadden is seeking a Travel Administrative Assistant supporting the United States Agency for International Development (USAID) Bureau for Democracy, Conflict and Humanitarian Assistance (DCHA). Reporting to the Travel Team Lead, the Travel Intern supports the OFDA Travel team, assisting with travel arrangements for office personnel.

Essential Functions:

• Providing support for travelers through acquiring visas, assisting with expenses.
• Maintaining personnel and travel tracking sheets.
• Maintaining the electronic document databases.
• Backstopping Receptionist and supporting events as needed.
• Backstopping Program Support Specialist in doing the interoffice mail run, twice daily.
• Backstopping Program Assistants and Executive Assistants in the client space as needed.
• Other duties as required.

Responsibilities:

Duties include but not limited to:

1. Supports the Travel Team to ensure that all travel arrangements, documents and document processes are compliant for the client and corporate.
2. Responsible for maintaining physical and virtual document filing systems.
3. Assists other teams as needed.

Education/Experience: Bachelor’s degree required with at least 1 year of office experience.

Skills:

• Ability to multi-task in fast-paced environment.
• Excellent organizational skills and attention to detail.
• Proficiency in basic Microsoft Office 2011 (including Word, Excel, PowerPoint).
• Professional level skills in both oral and written communication.
• Ability to obtain SECRET Clearance.

U.S. Citizenship is required; selected candidate must be able to qualify for a government sponsored security clearance.

Physical Requirements

While performing the duties of this job, the employee is regularly required to talk, hear, and use hands to finger, handle or feel objects, tools, or controls. The employee is occasionally required to reach with hands and arms. Specific vision abilities required by this job include close vision. The employee must occasionally lift or move up to 25 pounds.

https://chp.tbe.taleo.net/chp03/ats/careers/requisition.jsp?org=MCFA&cws=1&rid=1088