United States of America: Program Assistant (Policy)

Macfadden is an employee-owned, international professional services corporation that applies integrated information technology solutions and program/project management expertise to help solve critical issues impacting the health, safety and security of the world around us. Since 1986, federal agencies have relied on Macfadden for critical support in the areas of international disaster response, development and humanitarian assistance, information technology solutions, financial management systems support and knowledge management and communications.

Today, Macfadden provides innovative solutions that enable our customers to protect America's food supply more efficiently and bring medical breakthroughs to market sooner; rapidly respond to complex international disaster relief efforts; develop and maintain critical government IT financial systems and safeguard key government information systems. We support our customer's mission to help emerging democracies in Eastern Europe and Eurasia develop their economic infrastructures; help meet compliance requirements and improve transparency through effective records and information management programs; and help preserve many of our nation's most treasured historical documents through our data capture and digital conversion services.

With more than 200 employees, Macfadden is headquartered in Silver Spring, MD with multiple client site operations in the greater Washington, DC region and Tidewater, VA area.

Position Summary:

Key Internal Interfaces: USAID/FFP PPPC Division
Key External Interfaces: Other USAID/FFP offices and partner organizations

Macfadden is seeking a Program Assistant supporting the United States Agency for International Development (USAID) Office of Food for Peace (FFP). The Program Assistant will provide dedicated support to FFP’s Policy, Partnerships, Program and Communications (PPPC) Division through tasks including, but not limited to, coordinating conference logistics, taking meeting notes, monitoring Congressional testimonies and hearings, liaising with a variety of internal and external stakeholders, maintaining files, and processing administrative paperwork.

Responsibilities:

Duties include but not limited to:

• Taking formal meeting notes and tracking action items on a daily basis.
• Editing notes and documents for consistency in format, grammar, and content.
• Coordinating logistics and materials for stakeholder meetings.
• Maintaining contact lists and managing email campaigns through Constant Contact.
• Monitoring and taking notes for Congressional hearings, NGO and think tank events, and other
• relevant forums.
• Researching information for routine reports and data requests.
• Maintaining internal filing system.
• Preparing administrative forms.

Education/Experience: Bachelor’s degree required with 1-4 years’ of professional/office experience, including internships.

Skills: Must have strong writing, editing, and communication skills. Time management and the ability to prioritize a diverse set of tasks is essential. Must have strong attention to detail
and work well with others in a fast-paced and demanding environment. Working knowledge of MS Office Suite is required. An in-depth understanding of Excel, especially the use of pivot tables, as well as experience organizing charts and data tables is useful. Familiarity with the U.S. Government and/or the UN system is preferred.

U.S. Citizenship is required; selected candidate must be able to qualify for a government sponsored security clearance.

Physical Requirements

While performing the duties of this job, the employee is regularly required to talk, hear, and use hands to finger, handle or feel objects, tools, or controls. The employee is occasionally required to reach with hands and arms. Specific vision abilities required by this job include close vision. The employee must occasionally lift or move up to 25 pounds.

https://chp.tbe.taleo.net/chp03/ats/careers/requisition.jsp?org=MCFA&cws=1&rid=1087