United States of America: Receptionist

Macfadden is an employee-owned, international professional services corporation that applies integrated information technology solutions and program/project management expertise to help solve critical issues impacting the health, safety and security of the world around us. Since 1986, federal agencies have relied on Macfadden for mission critical support in the areas of international disaster response, development and humanitarian assistance, compliance and monitoring support, information management, and systems engineering and integration.

Today, Macfadden provides innovative solutions that enable our customers to protect America's food supply more efficiently and bring medical breakthroughs to market sooner; rapidly respond to complex international disaster relief efforts; develop and maintain critical government IT financial systems and safeguard key government information systems. We support our customer's mission to help emerging democracies in Eastern Europe and Eurasia develop their economic infrastructures; help meet compliance requirements and improve transparency through effective records and information management programs; and help preserve many of our nation's most treasured historical documents through our data capture and digital conversion services.

With more than 225 employees, Macfadden is headquartered in Silver Spring, Maryland with multiple client site operations worldwide. When you work with a Macfadden employee-owner, you will be working with a competent, experienced professional who cares deeply about your success. That's what sets us apart and drives our commitment to our customers.

Position Summary:

Macfadden is seeking a Reception/Administrative Assistant supporting the United States Agency for International Development (USAID) Office of Food For Peace (FFP).

Key Accountabilities:

1. Welcome all visitors to one of 3 different receptionist desks at 555 and maintain suite security.
2. Maintain lobby, conference room, and other public areas.
3. Update critical calendars, directories, tracking sheets and ensure their accuracy.
4. Support FFPs administrative functions.

Essential Functions:

Reception

• Welcome and clear all guests to the 555 suite.
• Answer calls and emails from client and staff regarding their inquiries.
• Schedule and coordinate meetings and assist coordinating various other events.
• In support of the Operations Manager and Operations and Facilities Team Lead, make sure all public areas are clean, neat and ready for visitors.
• Assist Operations and Facilities Team Lead with meeting catering, set-up, and technical assistance in collaboration with IT.
• Assist with maintaining office supplies and restock public stations when necessary.
• Provide support for event management when needed.
• Maintain staff lists and contact information.
• Open, sort, and distribute incoming correspondence and packages.

Administration Support

• Will be trained in FFP travel procedures and provide backup support to Travel Team and interoffice mail run as necessary.
• Assist Project Management Team with event planning and basic financial reconciliations.
• Assist HR with setting up interviews.
• Setting up and managing a team-wide coverage calendar.
• Setting up and managing a team-wide critical event/meeting calendar.
• Assisting with updating and maintaining new hire orientation binders.
• Ensuring approvals for vouchers, TAs, and other administrative items are moving through the system
• Filing, both paper and electronic.
• Other duties/special projects as required.

Education: Bachelor’s degree or equivalent

Experience: One year professional experience, including internships

Skills: Computer proficiency required to include strong applied knowledge MS Office Suite (Word, Outlook, Excel, PowerPoint, Access), as well as email and internet applications.
Must be able to excel in a dynamic, fast-paced work environment and multi-task. Ability to prioritize projects and strong problem solving skills. Demonstrated reliability with strong organizational abilities. Must be motivated and committed to customer service. Strong written and oral communication skills required to interface effectively with all levels of staff.

U.S. Citizenship is required; selected candidate must be able to qualify for a government sponsored security clearance.

Physical Requirements
While performing the duties of this job, the employee is regularly required to talk, hear, and use hands to finger, handle or feel objects, tools, or controls. The employee is occasionally required to reach with hands and arms. Specific vision abilities required by this job include close vision. The employee must occasionally lift or move up to 25 pounds.

This position description reflects Macfadden’s assignment of essential functions; nothing in this job description restricts the Company’s latitude to assign or reassign duties and responsibilities to this job at any time.

Macfadden provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Macfadden complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. Macfadden expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of Macfadden’s employees to perform their job duties may result in discipline up to and including discharge. This policy covers conduct occurring at Macfadden’s offices, client sites, other locations where Macfadden is providing services, and to all work-related activities.

https://chp.tbe.taleo.net/chp03/ats/careers/requisition.jsp?org=MCFA&cws=1&rid=1165