United States of America: Administrative Intern

Macfadden is an employee-owned, international professional services corporation that applies integrated information technology solutions and program/project management expertise to help solve critical issues impacting the health, safety and security of the world around us. Since 1986, federal agencies have relied on Macfadden for critical support in the areas of international disaster response, development and humanitarian assistance, information technology solutions, financial management systems support and knowledge management and communications.

Today, Macfadden provides innovative solutions that enable our customers to protect America's food supply more efficiently and bring medical breakthroughs to market sooner; rapidly respond to complex international disaster relief efforts; develop and maintain critical government IT financial systems and safeguard key government information systems. We support our customer's mission to help emerging democracies in Eastern Europe and Eurasia develop their economic infrastructures; help meet compliance requirements and improve transparency through effective records and information management programs; and help preserve many of our nation's most treasured historical documents through our data capture and digital conversion services.

With more than 200 employees, Macfadden is headquartered in Silver Spring, MD with multiple client site operations in the greater Washington, DC region and Tidewater, VA area.

Position Summary:

Macfadden is seeking an Administrative Intern supporting the United States Agency for International Development (USAID) Bureau for Democracy, Conflict and Humanitarian Assistance (DCHA). Reporting to the Office of US Foreign Disaster Assistance (OFDA) Program Manager, the Administrative Intern assists OFDA program support activities, maintaining calendars, updating filing systems, managing the documentation SharePoint site and hard copy files, and special projects as assigned.

Essential Functions:

Administrative Support

• Responsible for maintaining all physical/virtual document filing systems.
• Assist with travel arrangements for office personnel.
• Maintain critical office-wide directories.
• Record, typing, and distributing meeting minutes.
• Backstop the Receptionist and provide support for office events as needed.
• Backstop the interoffice mail.
• Other administrative duties as assigned.

Human Resources

• Assist the HR Manager with scheduling applicant interviews and managing applicant paperwork during the interviewing process.
• Update virtual/physical documentation systems.
• Support the onboarding process of new staff by creating new hire binders, organizing documents, and responding to onboarding inquiries from new hires and staff.

Facilities

• Monitor office supplies, reporting to the Facilities Coordinator when stock is low.
• Assist with room set-up for OFDA meetings.
• Other projects as assigned.

Education: Bachelor’s degree preferred

Experience: One year of office experience, including internships.

Required Skills: Strong written and verbal skills. Excellent attention to detail. Proficient in MS Office programs. Must demonstrate ability to excel in a dynamic, fast-paced work environment and be able to effectively shift priorities and multi-task. Demonstrate strong organizational abilities and committed to customer service. Willingness to learn.
U.S. Citizenship is required; selected candidate must be able to qualify for a government sponsored security clearance.

Physical Requirements

While performing the duties of this job, the employee is regularly required to talk, hear, and use hands to finger, handle or feel objects, tools, or controls. The employee is occasionally required to reach with hands and arms. Specific vision abilities required by this job include close vision. The employee must occasionally lift or move up to 25 pounds.

This position description reflects Macfadden’s assignment of essential functions; nothing in this job description restricts the Company’s latitude to assign or reassign duties and responsibilities to this job at any time.

Macfadden provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Macfadden complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. Macfadden expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of Macfadden’s employees to perform their job duties may result in discipline up to and including discharge. This policy covers conduct occurring at Macfadden’s offices, client sites, other locations where Macfadden is providing services, and to all work-related activities.

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