United States of America: Risk Mitigation Assistant

Macfadden is an employee-owned, international professional services corporation that applies integrated information technology solutions and program/project management expertise to help solve critical issues impacting the health, safety and security of the world around us. Since 1986, federal agencies have relied on Macfadden for critical support in the areas of international disaster response, development and humanitarian assistance, information technology solutions, financial management systems support and knowledge management and communications.

Today, Macfadden provides innovative solutions that enable our customers to protect America's food supply more efficiently and bring medical breakthroughs to market sooner; rapidly respond to complex international disaster relief efforts; develop and maintain critical government IT financial systems and safeguard key government information systems. We support our customer's mission to help emerging democracies in Eastern Europe and Eurasia develop their economic infrastructures; help meet compliance requirements and improve transparency through effective records and information management programs; and help preserve many of our nation's most treasured historical documents through our data capture and digital conversion services.

With more than 200 employees, Macfadden is headquartered in Silver Spring, MD with multiple client site operations in the greater Washington, DC region and Tidewater, VA area.

Position Summary:

Macfadden is seeking a Risk Mitigation Assistant to support the U.S. Agency for International Development’s Office of U.S. Foreign Disaster Assistance (USAID/OFDA). Specifically, the Risk Mitigation Assistant will support USAID/OFDA’s Risk Mitigation Advisor on the Middle East Crisis Humanitarian Response (MECHR) Response Management Team.

Working in the complex crises environments of Syria and Iraq is challenging due to insecurity, lack of direct access for U.S. Government (USG) personnel, and the presence of armed groups subject to U.S. and international sanctions. Due to the complexity of this response, audits and reviews are conducted regularly by USAID’s Inspector General and Government Accountability Office to ensure that federal funds are being spent efficiently and according to government guidelines and policies. The Risk Mitigation Assistant will provide administrative support to the Risk Mitigation Advisor, who assists in the development, strengthenining, and implementation of processes and procedures to ensure consistent compliance with USAID and USG requirements for the complex crises Syria and Iraq.

Key Accountabilities:

• Drafts, proofreads, and edits correspondence; produces other documents such as instructions, spreadsheets, presentations, and reports; maintains and updates databases or spreadsheets.
• Tasks may include tracking official and TDY staff movements, maintaining electronic and paper files, ensuring the accuracy of team calendars, creating and updating electronic distribution lists, and providing general office support as needed.

Essential Functions:

• Provides administrative support to the Risk Mitigation Advisor.
• Maintains a schedule of appointments; monitors e-mail and telephones of manager(s) as requested; makes travel arrangements for managers as requested.
• Coordinates and/or participates in the scheduling, organizing, and execution of meetings, conferences, and off-site events.
• Participates in meetings and events: serving as recorder or working member of group, and may brief or present administrative support related information.
• Prepares weekly status reports of action items and completion of tasks related to the execution of a program, process, or transaction.
• Manages special projects and ad hoc requests, as assigned by the managers supported.
• Evaluates, proposes, and/or implements innovative and/or new administrative processes to improve the efficiency and effectiveness of support administration.
• Performs other duties as assigned.

Required Education:

• Bachelor's Degree.

Required Experience:

• 2 years of administrative experience.

Required Skills:

• Strong communication, facilitation, problem-solving, and critical thinking skills.
• Strong organization capabilities, able to track multiple competing priorities at once and see projects through to completion.
• Capable of working independently and in a team environment
• Computer proficiency required to include strong applied knowledge of the MS Office Suite (Word, Outlook, Excel, PowerPoint) and Google applications.
• Must have exceptional quantitative, writing, editing, and communication skills.
• Must be able to meet deadlines and multitask, have strong attention to detail, and work well with others in a fast-paced and demanding environment.

U.S. Citizenship is required; selected candidate must be able to qualify for a government sponsored security clearance.

Physical Requirements

While performing the duties of this job, the employee is regularly required to talk, hear, and use hands to finger, handle or feel objects, tools, or controls. The employee is occasionally required to reach with hands and arms. Specific vision abilities required by this job include close vision. The employee must occasionally lift or move up to 25 pounds.

https://chp.tbe.taleo.net/chp03/ats/careers/requisition.jsp?org=MCFA&cws=1&rid=1073